Clerks Report – Parish Council Meeting 22nd April 2021,7.30pm via Zoom.

Supplementary documents circulated to support the agenda:

  • Footpaths –  Minutes of meeting 7th April 2021 (item 6)
  • Footpaths –  KETT business card (item 6)
  • Enhancements Watering Quote –  (item 6)
  • Infographic (item 7)
  • Allotments request (item 11)
  • Finance report (item 15)
  • Staffing report (item 16)

Committee Updates (to note):


  • No report


  • Works to clear pavements
  • The Tommy Soldiers have been received and delivered to Slindon, Croxton, Trinity Church and 2 stored in the Community Centre to go in the town.

Traffic Management:

  • No report

Policy and Resources:

  • No additional report

Borough Councillor Update:-

  • No report


County Councillor Update:-

Liaison Reports:

Community Centre:-

  • No report

Offley Hay Village Hall

No report

Visit Stafford:

No report.

Slindon News:

Slindon have collected and are storing the two tommy silhouettes prior to the erection later in the year.


Potholes have been reported to SCC Report It. Nothing further to report.

Community Transport:

No report


The Chair of the Allotment Association has been in touch with Cllr. Perren regarding the water supply issues, which we became aware of last Autumn. Further to his suggestion that the underground supply pipework be checked out by an ‘expert’, and the system have an additional line to complete a full ‘ring main’, Tony Jones has carried out an inspection and agreed that would be the best course of action, and include some additional taps. Two quotes have been received for this work, and A G Jones was the lowest at £1485, no VAT applicable. It is requested by the Association that the PC will provide the funds for this work.

A decorative metal sign is being constructed to be placed near the entrance to the allotments; the cost of which will be borne from their own funds. It is planned to invite the Chair of Eccleshall PC to an ‘unveiling ceremony’.

Ecclian Society:-

Ecclian Chair Brian Freeman reports:

  1. An Ecclian Society Committee meeting was held via Zoom on March 10th.
  2. The plans are progressing for a normal street planting with a full complement of mangers and hanging baskets. We are hoping that the Borough Council will again tender for the watering contract this year. It seems that the street planting in Stafford and Stone was watered by the Borough Council last year but not Eccleshall! We are grateful for the help of the Parish Council with the watering contract.
  3. The 2021 Eccleshall Calendar sold very well considering that many of the planned outlets were closed due to lockdown. A great job by Philippa Smart and Al Hodson.
  4. Open Gardens is planned for June 19-20th. Already 9 gardens have agreed to open. No refreshments will be served in any gardens this year with visitors encouraged to use the local food and drink outlets.
  5. The Ecclian Society Spring Newsletter was circulated before Easter via email to all members and seems to have been very well received.
  6. Sponsorship letters for the street planting have been sent out with £30 for a hanging basket and £60 for a manger, which is the same as 2019.
  7. A newsflash is planned shortly looking for more individual sponsorship since many local businesses have had a very difficult time over the past year.
  8. The oak posts have been structurally surveyed with 2-5 needing replacement this year. There is also 3 missing posts that need replacement. We will be purchasing 8+ new posts.
  9. The Ecclian Management Committee agreed to support the completion of the Eagle sculpture project with a donation of £200.


We are looking forward confidently to having a reasonably full programme of activities in 2021

Children/Young People

No report.

First Responders:

No report.

Flood Action Group:

The Eccleshall Flood Action Group held it’s first ‘Public’ Meeting, by Zoom, on 25th March and was reasonably well attended by interested parties. Although several agencies including Bovis/Vistry, Staffordshire Highways and STW were invited, the only attendees were David Cadman from Staffordshire Wildlife Trust, and Paul Jones form the Internal Drainage Board. County Cllr Jeremy Pert was also in attendance.

The usual previous and current flood issues were covered, and the imminent Stone Road project was described by Cllr Pert, who also answered numerous questions on County Council related matters.

David Cadman gave a very interesting presentation regarding the River Sow, and how it’s general condition requires improvement in order to assist with absorbing and removing water, particularly following abnormal weather, with particular reference to the Castle St development. Paul Jones  gave an overview of the role of the IDB in the area, including Eccleshall and Meece Brook, particularly with regard to landowner responsibilities i.e. maintaining and improving ditches; a report is expected in June 2021. There were other areas of concern raised by residents, including Castle Mews, which has flooding issues in the car park, and Shaws Lane. It was agreed, that when Covid restrictions are eased, site visits by EFLAG members will take place to investigate residents’ concerns in greater detail. Reporting of floods was also covered, which currently is a ‘grey area’, due to the differing drainage liability between STW and SCC in the area.’

Other Updates:

Further Information to support agenda items:

No further information required.

Further Information:

Helping Hand Voucher Scheme:- to date we have received 9 applications and issued 7 sets of vouchers at a total cost of £350.

Beverley Partridge, the new Assistant Clerk will be in post from Monday 19th April and will be undertaking an initial induction session with the SPCA followed by training/shadowing to start to pick up on relevant tasks.

Correspondence information:

  • There is no further correspondence to note

Correspondence circulated:

  1. SPCA Weekly Bulletins
  2. NALC updates

Clerk Availability:

The Clerk will be attending online study days on 26th, 27th, 28th and 30th April, 12 hours in total. Please bear with the Clerk during this week.

General Council Updates:

  • ***Any items for inclusion on a meeting agenda must be received by the Clerk 10 clear days ahead of the meeting date.***


SCC- Staffordshire County Council                                 SARH – Stafford and Rural Homes

SBC- Stafford Borough Council                                      SPCA – Staffordshire Parish Councils Assc.

EPC – Eccleshall Parish Council