Eccleshall Parish Council Meeting Agenda – Thursday 22nd April 2021

You are summoned to attend a meeting of Eccleshall Parish Council, to be held at 7.30pm on Thursday April 22nd 2021 via Zoom online meeting. This will be followed by a meeting of the Planning Committee.

Join via the Internet by going to:

Meeting Link (a clickable link is available via the electronic agenda on the parish website).

Meeting ID: 828 0385 9071 and Password: 672169

Alternatively join by telephone by dialling 0203 481 5237 or 0203 481 5240.

There will be a one minute silence prior to the start of the meeting, as a mark of respect for the passing of His Royal Highness The Prince Philip, Duke of Edinburgh.


1.     To receive and note apologies for absence

2.     Declarations of Interest and Councillor requests for dispensation relating to items on the agenda.

3.     Public Participation (residents are asked to contact the Clerk in advance if they wish to speak, to assist in the online meeting administration).

4.     To approve the minutes of the Parish Council meeting held on March 17th, 2021.

5.     To receive any reports from Borough and County Councillors.

6.     Committee Updates:

Traffic Management:

  • No updates to report


  • To receive and note the Footpaths committee minutes from April 7th
  • To note the purchase of 12 additional litter pickers and 10 pairs of gloves, cost £130.40 in line with the pre-approved delegated expenditure.
  • To approve the recommendation to produce business cards for KETT and the footpath marshals scheme.


  • To consider the recommendation from the Working Group regarding the Eccleshall Festival that the festival is delivered by the current committee for 2022, with a view to handing over to the Parish Council for future delivery.
  • To consider and accept the quotation for the 2021 Watering Contract.
  • Health and Wellbeing working group – provision of outdoor gym equipment. To consider if the Council approve writing to the Borough Council to determine if the piece of land adjacent to Bishops Court (Hartlands Road) could be used to install gym equipment, as part of a scoping exercise to determine potential sites and feasibility.

Policy and Resources:

  • No updates to report

7.     To approve infographic for budget spending for publishing on website and Facebook

8.     To provide any updates on the Eagle Street Art project.

9.      To provide an update on the preparation of the Business Plan.

10.  To consider and provide a response to the ‘Local authority remote meetings: call for evidence’ consultation issued by MHCLG (Ministry of Housing, Communities and Local Government:

11.  To consider request by the Allotments Association to fund improvements to the water supply for plot holders and related quotations.

12.  To receive the Clerks Report, containing liaison representative updates.

13.  Correspondence

14.  To receive the Chairman’s Report

15.  Financial Matters

  • To accept the Financial report to end March 2021.
  • To approve accounts for payment April 2021.
  • To approve the removal of Cllr. Delanchy as bank signatory in line with maximum signatory numbers for online banking payment approvals.
  • To consider request to sponsor Eccleshall in Bloom Baskets (past sponsorship 4 baskets, £120 total).
  • To consider any quotations received for replacement glass on Stafford St. bus shelter.


  1. To approve a resolution as stated in the Public Bodies (Admissions to Meetings) Act 1960 section 1(2) to exclude the public for discussion of confidential staffing matters in adherence with Data Protection regulations. 

    • To approve financial arrangements for the Assistant Clerk:
      • To approve Clerk to set up payment of the Assistant Clerk via Standing Order
      • To consider and approve a sum for home working allowance


17.  To request any future agenda items and confirm the date and venue for next meeting –  Annual Council Meeting, 5th May 2021, via Zoom, pending any changes to current government advice.



1.     Apologies

2.     Public Participation.

3.     To approve the minutes of Planning Committee Meeting held on April 7th, 2021.

4.     To note the planning decisions of Stafford Borough Council:-

5.     Planning Applications for consideration:- (link to the application is within the reference number):-

21/33901/FUL Change of use of land to increase size of cricket pitch with new boundary fencing and replacement of existing fencing. Eccleshall Cricket Club Chester Road Eccleshall.

21/33905/FUL – Extension, internal and external alterations to former police station to provide new office accommodation and potential storage/workshop area. Police Station, Stone Road, Eccleshall.

21/33971/FUL – Retrospective application for the retention of lambing shed/agricultural storage buildings constructed to replace derelict farm buildings. Villa Farm, Well Lane, High Offley.

6.     To consider any further applications:

7.     To consider any other planning matters:-

8.     To consider any correspondence received:

9.     To confirm the date and venue for next meeting:-May 5th, 2021, 7.30pm, via Zoom, pending any changes to current government advice.

S.J. Worden………

Clerk to the council – 15/04/2021